Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – April 29, 2008 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectwoman, Karen Day; Selectman, Jarvis Adams, IV
Call to order: Chairman Kullgren called the meeting to order at 6:00 pm.
Appointments:
There were no appointments scheduled for this evening.
Other Business:
Mail –
Selectmen signed:
Minutes – Selectmen approved the minutes of 4/22/08
Payroll - Selectmen approved & signed Payroll for weeks ending 4/20 & 4/27
Insurance – Health insurance premiums for 2008 are reflective a -4.8%
Allen & Mathewson Oil at Library – Deb reported to the Board why the fill up for oil at the Library in a two week period. When speaking with Joyce from Allen & Mathewson she indicated that the truck driver ran out of fuel on the date he was there to originally do the fill up, when he was in town again he topped it off. Selectmen discussed this and due to the time frame, the price had increased, Deb was instructed to see if she can the price adjusted to the rate the date of the original fill-up.
PSNH update from the TEC – Selectmen discussed the proposal from PSNH and the potential cost savings. The savings options are either it would take 8.5 years or 11 years to begin saving funds. PSNH would pay the upfront costs, with a service charge being turned over to the Town. Selectmen discussed having the TEC meet and discuss a vision. The Board also discussed they would like to meet with Epping before any decisions are made. A complete package is important to present to the Town, not bits & pieces of a project. Deb mentioned the figure that was used to base the report on included the Town streetlights as well as the blinker light; the PSNH report only pays for their streetlights. No decisions were made at this time.
Policies – Deb spoke with Barry Cox from LGC regarding personnel policies, Selectmen were supportive of hiring LGC to review & update our policies to be 100% compliant. In the meantime, the Town will continue to utilize the personnel policies that are in place and adopted.
Tax Deeding – Selectman Adams discussed how the meeting went with John Teague, and further discussed options for deeding properties and how to proceed. Title researches need to be done before the deeding process can proceed.
Drain – Adams discussed the conversation with Attorney Teague and they spoke of the drain at the Greenfield Industries and that the Carbee’s have asked for a maintenance agreement from the Town with regards to this drain. It was decided the Selectboard needs to proceed in the most prudent manner for the town on this matter. It is agreed to maintain the town portion of the drain only. A letter will be sent to Mr. Carbee & his attorney.
Fund balance- Deb reported she recently spoke to the Town Auditor, Dave Clukay who explained what he deems as an error on the 2007 MS-4. Mr. Clukay said the revenues for the Rural Development, wastewater income were incorrectly put into the MS-4 as revenues; this adjustment was made by the Dept. of Revenue and not the Town. The funds received were actually used to offset the wastewater expenses for the year 2000, and not utilized as revenue for the general fund. There is nothing at this time that can be done, but it did affect the 2007 tax rate. After speaking with Sandra Rourke from the DRA, she disagrees with Mr. Clukay, again this matter does not affect the tax rate going forward, but it did in 2007.
Planning Board update –
· Rocky Road – Chairman Kullgren discussed he and Selectwoman Day attended the Planning Board meeting on 4/28/08. One topic of discussion was Rocky Lane and the fact that there is not an adequate sloped bank on the side of the road. The plan said 18’ with two feet on each side and 8” of crushed gravel. The sides are not wide enough for run-off currently; Peter Hopkins will bring this matter to the attention of the builder, John Haithcock.
· Capital Improvement Plan – Kullgren explained the BOS would like to collectively have the Planning Board & BudCom come up with a 10 year CIP, specifying urgent, necessary & non-urgent items to the Town. They will all work as a task force, looking at the bottom line that can be worked with throughout the years. A task force will be established with Dario Carrara, Aaron Kullgren, John Halper, & Bruce Dodge to spear head the task force, any other person that would like to help out and review what is the best solution for the town as a whole will be welcomed. Kullgren is working on dates that will work for those who will sit on the team. Topics for an
initial agenda will be Financing, bonding status, setting up a financial plan that will work best for tax payers, etc. The committee will have staggered appointments; they will most likely meet once a month, unless otherwise needed.
Trash at Oak Park - Selectman Adams commented on how much trash is strewn around at the park; he feels it is a bad reflection on the town. We need to get together with Parks & Recreation & the Oak Park Committee and get it cleaned up. Placing trash receptacles at the park was discussed etc. No decisions were made. They want to speak with Molly about this before any decision will be made.
Overnight Camping at Oak Park - Deb spoke with Chief Giammarino who indicated he has no problem with overnight camping at the park. She went on to further state after some research, it was discovered that Greenfield is unique to other communities who do not have a park like Oak Park. Brief discussion followed, no decision was made at this time.
Signboard – Deb mentioned the food pantry would like to put their spaghetti dinner on the signboard. Selectmen said they were supportive of this, Deb will tell Doreen Adams she can put the fundraiser on the signboard.
Williams – Roger & Vicki Williams had some concerns about their lawn being damaged from plowing over the winter. Selectman Adams & Road Agent, Fox will meet with Mr. & Mrs. Williams at some point next week to discuss the road, private property, rights of way and what can be done to resolve this matter, immediately & in the future.
Nadeau – Chairman Kullgren suggested the Board re-invite Mr. Nadeau to a meeting to see if he has proceeded with the dredge & fill permits required. Also in the letter it should be noted that Selectwoman Day has contacted the DOT who indicated they would be down to Greenfield at some point to inspect the culvert.
Selectman’s Advisory Meeting – Deb reminded the Board there is a Selectman Advisory Meeting in Hancock on Saturday, May 3rd 9am – 12pm at the Town Office meeting room.
Revolving Selectmen Meeting – Selectmen would like dates from Jim Plourde, Gail Smith, Molly Anfuso, Duffy Fox and Brian Giammarino as to when the Board could meet at the respective locations.
Survey letter – Selectmen reviewed the survey letter to be sent to residents regarding the raft & swimming lessons at Sunset Lake. Selectman Adams asked Molly to join us and have this settled. Molly gave her thoughts on the letter and how she wanted it presented. This item is tabled until next week.
Office Relocation – Brief discussion followed regarding a comment Peter Hopkins made about moving the offices at the central office, Selectmen were not supportive of moving the offices around.
With no further business the meeting adjourned at 8:30 pm. The next meeting will be held on Tuesday, May 6, 2008 at 6:00 pm.
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